Duties:

President

• Coordinate all activities of the Board
• Recruit chairs for all necessary committees; provide detailed goals & objectives, description of the Chair’s role and duties, and amount of time and budget (if any).
•  Maintain frequent communication with the coaches and the Kell administration.
• Act as a liaison between KLSBC and other sports/academic booster organizations as needed.
• Establish and maintain communication among the players and families of all teams.
• Coordinate all alumni communications and activities.

Vice Presidents

• Coordinate all home match operations to include:
• Support and aid in fundraising
• Provide an announcer and time keeper
• Provide accurate visiting and home team rosters for the announcers
• Provide pertinent information to college scouts
• Act on behalf of the President when necessary

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Secretary

• Administer the nomination and election process as defined in the By-Laws
• Prepare necessary agendas
• Transcribe and maintain accurate minutes of all Board meetings and KLSBC meetings and distribute or make copies available as necessary
• Maintain the official copies of KLSBC documents such as Articles of Incorporation, the Constitution and By-Laws, and any contracts entered into by the Board.
• Ensure that all KLSBC meetings adhere to their agendas and time tables.
• Receive, maintain, and distribute all correspondence of KLSBC.
• Verify that all required documents for incorporation are kept current including the list of officers.
  

Treasurer

• Maintain accurate records of all transactions and provide a complete accounting of the same.
• Develop realistic and appropriate budgets.
• Provide operating income and budget reports for each Board meeting.
• Provide all records as necessary to perform a financial accounting at the end of each year.  An auditing committee designated by the Board of Directors comprising of 3 members of KLSBC will review all records annually.
• The Treasurer will engage appropriate accounting talent, with Board approval, to ensure that any tax returns or documentation requirements are in compliance with the tax code.
• Maintain accurate membership records.
• Pay all KLSBC bills and reimbursements in a timely and accurate manner.
• Furthermore, the Treasurer shall:
• Have checks or vouchers signed by two officers: the treasurer and one other person.  (Individuals authorized to sign checks shall not be related to each other by marriage or any other relationship.) Never sign a blank check.
• Pay all bills by check – never by cash.
• Never deposit funds of this club in a personal account or a school account.
• Always issue a receipt for cash received.
• Be prepared to answer all questions promptly and to have records available at all meetings.

Men’s and Women’s Representatives

• Represent their respective Varsity coaches and program at all Executive Board meetings, and General membership meetings, and meetings with the Kell administration as necessary.
• Act as liaison between the player’s parents and the coaching staff to allow for the coach’s focus to be on preparing the team.
• Establish communication with the players and families in their respective programs.

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